Overview
Supports the efficient functioning of the ICRC’s Rafah field hospital by providing comprehensive administrative, Finance, human resources, and logistical support to the hospital administrator. Ensures timely procurement of goods and services, accurate financial tracking, and proper record-keeping.
Key Responsibilities
- Provides daily administrative support including scheduling, organizing meetings, preparing documentation, and handling correspondence.
- Prepares Hospital Administration team monthly roster.
- Ensures timely communication and follow-up on administrative tasks across departments.
- Ensures that all outsourcing activities and contracts comply with hospital policies.
- Coordinates the secondment and activities of PRCS volunteers.
- Tracks local hospital expenditures and ensures accuracy of procurement and payment records.
- Manages the WAD under approval of Hospital Administrator.
- Prepares monthly incentive payments for MOH-seconded staff, PRCS volunteers, local consultants, food transporters, and any other necessary payment.
- Prepares weekly payments for daily workers.
- Facilitates urgent local purchases in coordination with the logistics department.
- Oversees and manages the daily activities of hospital-supported staff in non-clinical services.
- Supports the Hospital Administrator with the kitchen management.
- Participates to the IPC committee.
- Provides urgent procurement and administrative support during MCI and emergency operations.
- Maintains organized, up-to-date records of patient’s files, contracts, invoices, and administrative documents.
- Coordinates regularly with finance, logistics, human resources of the Gaza SD and hospital medical departments.
- Represents the ICRC in meetings with local community members and key stakeholders.
- Provides interpretation during critical meetings.
- Supports the Community Contact Centre (CCC) by addressing and resolving technical related issues and complaints related to the Field Hospital.
Required Experience
Minimum 3 years’ experience in similar field (Hospital setting)
Qualifications
University degree (BA) in hospital/health structure administration or Business Administration.
