Overview
The International Finance Corporation (IFC) is seeking an Extended Term Temporary (ETT) Team Assistant in Kinshasa to provide operational and administrative support to the country office's support team.
Key Responsibilities
- Function with judgment to provide a wide range of support to the Team, including managing priorities, day-to-day supervision, and coordination of the unit’s workflow, quality assurance (i.e., documents, processes, etc.), screening of all incoming documents, drafting responses and ensuring the smooth delivery of services.
- Serves as the first point of contact and liaison with clients.
- Independently responds to diverse inquiries and makes decisions when multiple courses of action are possible.
- Coordinates and monitors multiple and diverse work processes and activities to ensure that decisions are properly carried out and products are delivered in a timely manner.
- Support with logistical preparations, including Webex, video, and audio conferencing, for meetings or other events.
- Provide logistical support to prepare Unit meetings.
- Provide logistical support to the team (Booking, travel, visa, transfer).
- Discussion with the client for the details of events.
- Make the purchase order follow up with the providers.
- Maintain up-to-date distribution lists.
- Initiate, edit and distribute Mission Announcement Letters (MAL), Terms of Reference (TOR), Back to Office Reports (BTOR), and other mission-related documents under the guidance of the various Project Leaders for F&M.
- Create Trip Requests (TR) for short term consultants and submit their Statement of Expenses (SOE).
- Create new consultants and vendors contracts in the Admin Portal.
- Work in coordination with Communication team to review and disseminate important information related to the country program.
Required Experience
At least 2-5 years of experience, or equivalent combination of education and experience.
Qualifications
Bachelor’s degree required.
