Overview
Performs a wide range of office support and administrative functions within the Division for Gender Affairs (DGA) of the Economic Commission for Latin America and the Caribbean (ECLAC). The role involves responding to correspondence, managing documents, and providing logistical support.
Key Responsibilities
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications.
- Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
- Researches, compiles and organizes information and reference materials.
- Generates a variety of standard statistical and other reports.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Assists in the preparation of presentation materials.
- Maintains calendar/schedules; monitors changes and communicates relevant information.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials.
- Performs general administrative tasks.
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as assigned.
Required Experience
At least three (3) years of experience in general office support or related area is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. One (1) year or more of experience in data analytics or related area is desirable. Experience working with Latin American and Caribbean is desirable. Experience with gender analysis is desirable.
Qualifications
High school diploma or equivalent is required. Technical or vocational certificate or studies in Administration or a related field is desirable.
