Overview
Provide operational support for several portfolio management work. The role involves preparing documents, data, and correspondence for project and portfolio management review and discussions, organizing meetings, and assisting with consultant recruitment.
Key Responsibilities
- Help prepare documents, data, and correspondence for project and portfolio management review and discussions.
- Help organize meetings and preparing materials for the MDB portfolio network, Operations Review Meetings (ORM), Portfolio Management Forums, Portfolio Network, working groups, and related activities.
- Assist supervisors in project and portfolio management activities, including coordinating interdepartmental meetings and respond to ad-hoc requests.
- Help prepare the Annual Portfolio Performance Report.
- Help prepare presentation materials.
- Help recruit consultants by processing Individual/Staff Consultant requests and related contract variations.
- Ensure that all correspondence and documents are prepared promptly and following ADB standards.
- Ensure that all data and information related to portfolio management outputs are up to date.
- Assist the capacity building team in seminars on project and portfolio management.
- Prepare slides and other visual aids.
- Support different activities for assigned seminars by preparing resource materials, arranging venues, guest speakers, participants and receptions for participants.
- Arrange seminar facilities required for in-house presentations of supervisors and PPFD guest speakers.
- Prepare reports and tables as required.
- Perform other tasks as assigned and reflected in your workplan.
Required Experience
At least 5 years of relevant professional experience with emphasis on portfolio management. Proven experience to liaise and work with external parties and with colleagues throughout ADB. Capable to work collaboratively with teams as a constructive team member.
Qualifications
Bachelor's degree in business administration, commerce, management, accounting or other relevant discipline.
