Overview
Support effective delivery and maintenance of client-focused, value-for-money oriented quality administrative practices, with a focus on fleet management and related services.
Key Responsibilities
- Check the provision of a range of services, including facilities and light vehicle management, travel, protocol related, etc.
- Collate and process information to support the production of standard documents and reports.
- Manage and maintain paper and electronic records.
- Undertake research and perform basic analyses of data.
- Be a first point of contact for internal queries.
- Provide inputs to routine methods and practices.
- Focal point for office transport and assigning duties to drivers.
- Directly supervise drivers and manage their leave, performance etc.
- Ensure driver's duty rosters are prepared timely and overtime details are mentioned.
- Ensure vehicles are well maintained and cleaned by drivers daily.
- Ensure vehicle log books are maintained daily and fuel consumption reports are updated monthly.
- Report technical faults in vehicles for timely repair/maintenance.
- Assist supervisor in inventory control of office/transport equipment.
- Assist supervisor in disposal, registration, de-registration of vehicles and maintain coordination with Government Authorities.
Required Experience
- 5 years of progressively responsible work in the relative business stream with experience in administration work especially travel & transportation with the UN or other International Organizations.
- Has demonstrated a sound understanding of WFP protocols for travel and transport related operating standards and tools and awareness of international humanitarian development issues.
- Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards.
- Has supported in providing ad-hoc guidance to new staff members.
Qualifications
- Completion of secondary school education (grade 12).
- A post-secondary certificate or Bachelor’s degree in Business Administration, Economics, Commerce, Arts, Social Sciences or related functional area is desirable.
