Overview
The role involves providing administrative support within the Office of the Chief Operational and Resources Management, focusing on human resources, budget and finance, and general administration.
Key Responsibilities
- Assist with human resource activities including recruitment, attendance monitoring, and training compliance.
- Provide information on conditions of service, duties, responsibilities, privileges, and entitlements.
- Assist in developing the unit’s work program and budget, and monitor budget/work program using Umoja.
- Follow up on pending entitlements, payments, and claims.
- Contribute to budgetary guidelines development.
- Supervise support staff as required.
- Perform other related administrative duties, including operational travel, vendor payments, space planning, and office technology needs.
- Contribute to data collection, analysis, and reporting using data visualization methods.
- Document requirements and background information for data analysis.
- Facilitate and coordinate visa requests for international staff, consultants, and visitors.
- Arrange office accommodation for newly arrived staff.
- Liaise with relevant Government authorities for national administrative requests.
- Prepare meetings with host country officials.
- Coordinate logistical arrangements for visiting and other missions.
Required Experience
A minimum of four years of progressively responsible experience in administration, finance, accounting, human resources or management. The minimum years of relevant experience is reduced to two years for candidates who possess a master's degree. UN field mission experience or other UN Agencies or international field experience is required.
Qualifications
Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related field is required. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
