Overview
The Executive Assistant provides executive and administrative support to STO Level 2 Technical Committees, facilitating scientific information exchange and cooperative S&T activities within the NATO Science & Technology Organization.
Key Responsibilities
- Organizing logistical and administrative aspects of off-site and on-site activities, such as Business Meetings and Symposiums.
- Advising Technical Teams and managing scientific publications for editing, approval, and translation.
- Supporting scientific messaging efforts by compiling content for communication products.
- Developing methodology for administrative tasks, maintaining records, and managing projects.
- Conducting pre-trips and advising on arrangements for Symposia and Business Meetings.
- Representing the Technical Committee in dealings with CSO Staff and external authorities.
- Contributing to the elaboration of Decisions Sheets and Agendas.
- Providing information for contract procedures and following up with contractors.
- Preparing documents for signature and assisting in the management of budgets.
- Preparing agendas and collecting background material for committee sessions.
- Preparing yearly travel plans and arranging travels.
- Assisting the Security Office with security procedures.
Required Experience
- 5-year experience as an administrative assistant, followed by two years in an administrative position at the same level of responsibilities.
- Experience in the operation of computers, word processors, and database software.
- Previous experience in a NATO or international Organization.
- Prior experience as an Assistant in a Scientific and/or Technological professional environment.
Qualifications
- Successfully completed a post high-school specialized education as a multilingual personal assistant, or demonstrated equivalent training.
- Able to take notes and write meeting reports.
- Advanced training in the use of office software suites.
