Overview
The Property Management and Supply Chain Officer will be responsible for setting up and managing a modern property management function globally and acting as deputy for the mainstreaming of the Umoja Supply Chain Planning Tool.
Key Responsibilities
- Setup and management of a modern property management function covering all global UNOV/UNODC presences, UN Secretariat and UN system entities serviced, and all types of UN property.
- Operational level policy development, dissemination and implementation.
- Hold property management delegation and exercise it in accordance with the global delegation of authority and accountability framework.
- Assist in establishing priorities, key actions and key performance indicators for strengthening the stewardship of UNOV/UNODC physical resources.
- Perform and manage associated tasks in the relevant Umoja modules and ensuring appropriate role assignment of users.
- Developing and conducting training as well as standard operating procedures.
- Establish, promote and support a forum of exchange of best practices.
- Prepare reports and data-based trend analysis.
- Provide recommendations to management and relevant intergovernmental review bodies.
- Collaborate with other stakeholders regarding the re-design and adoption of new business processes for fixed assets and inventory management and accounting in relation to Umoja.
- Acts as focal point and main interlocutor of the Global Asset Management Policy Service (GAMPS).
- Act as the deputy to Chief, General Support Section for the mainstreaming of the Umoja Supply Chain Planning Tool (SCPT).
- Act as interlocutor at the operational level with the Office of Supply Chain Management (OSCM) and the Enterprise Resource Planning Solution Division (ERPSD).
- Provide guidance and support to UNOV/UNODC end-users, process owners local process experts (LPEs) and clients.
- Keep local process experts (LPEs), divisional and Field Office Focal Points informed of all the new processes related to Umoja.
- Provide guidance to Security Liaison Officers (SLO) and SLO focal points on user provisioning of Umoja roles.
- Keep up to date content on the UNOV/UNODC’s Client Support Portal (CSP).
- Develop, implement and manage the environmental management system for UNOV/UNODC.
- Act as organizational focal point for the United Nations Business Intelligence (UNBI) Supply Chain Management taskforce.
- Manage the work and supervise the staff of the Unit.
- Manage, guide, develop and train staff under her/his supervision.
- Actively use information and develop dashboards, infographics for decision-making.
- Collect and analyze data to identify trends or patterns and provide insights.
- Perform other work-related duties as may be required.
Required Experience
- A minimum of five (5) years of progressively responsible professional work experience in supply chain management, finance, property management, administration or related field is required.
- A minimum of two (2) years of direct work experience in supply chain management and property management is required.
- Direct work experience in business process re-engineering in property management or related field within the United Nations common system or a similar international organization is desirable.
- Work experience in developing and conducting training in the property management, supply chain area, and other cross functional processes is desirable.
- Work experience with a change management project is desirable.
- Work experience with the ERP system, such as SAP (Umoja) is desirable.
- Experience in data analytics or related area is desirable.
Qualifications
- Advanced university degree (Master’s degree or equivalent) in property management, asset management, supply chain management, accounting, real estate, business administration, finance or related field is required.
- A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
