Overview
The Admin and Finance Officer will ensure financial accountability and transparency for the Global Disability Fund (GDF) by tracking the budget, reporting on financial sustainability, and processing payments. The role also involves providing finance, procurement, and programmatic support for activity implementation and managing administrative tasks.
Key Responsibilities
- Ensure proper tracking of the GDF budget to maintain financial accountability and transparency;
- Ensure regular reporting of GDF financial sustainability is available for GDF management;
- Follow up with respective colleagues in Integrated Operations Team and MPTF on timely executed payments, tranches to partners and other financial issues;
- Provide finance, procurement and programmatic support to implement activities as per the work plan, ensuring alignment with GDF goals;
- Support GDF procurement processes, ensuring adherence to compliance guidelines and organizational standards;
- Ensure all payment requests are supported by original and legal documentation;
- Prepare purchase order (PO) and non-PO vouchers, process direct payment requests, and manage Quantum E-requisitions and receipts;
- Lead and manage day-to-day administrative activities, including coordinating travel arrangements and maintaining operational efficiency;
- Collaborate with procurement teams to oversee the purchase of supplies and equipment, ensuring procurement processes are aligned with GDF requirements;
- Process official mission travel requests, ensuring timely follow-up on security clearances, claims, and approvals;
- Liaise with finance, procurement, and human resources units (BPPS) to ensure the timely delivery of services and resolve any bottlenecks;
- Ensure proper documentation for GDF Management, audits and donors is filed in the GDF library according to the GDF established DMS;
- Support and maintain robust document control procedures for all reports, financial documents, and procurement cases;
- Ensure all documentation is audit-ready and accessible;
- Support the implementation and reporting of gender-responsive actions.
Required Experience
- At least 7 years of professional work experience at the national and/or international level in – finance, procurement and administration, or other relevant areas; experience with travel, and event management is an asset,
- Academic qualifications complemented by a recognized professional finance and/or procurement certification (e.g., CIPFA, ACCA) is an asset. CIPS3 or above is required.
- Experience with UNDP’s ERP System (Quantum) is a must.
- Knowledge and experience with GDF is an asset,
- Understanding experience working with MPTF is an asset
Qualifications
Bachelor's degree in business administration, procurement, finance, accounting or other relevant fields
