Overview
The Project Finance Associate will ensure the highest efficiency in financial resources management and the provision of accurate financial information for projects.
Key Responsibilities
- Support full compliance of procurement activities with UNDP rules, regulations, policies and strategies.
- Implement and guide on contract management within the project.
- Prepare procurement plans for the project and monitor their implementation.
- Support in preparing procurement documents such as RFQs, ITBs or RFPs.
- Manage reporting requirements to Project Management on delivery of procurement services and goods.
- Prepare Purchase Orders and contracts under UNDP Corporate ERP system (Quantum).
- Evaluate offers and make recommendations for the finalization of purchases and the award of contracts.
- Prepare the submission and response to the Contract, Asset and Procurement (CAP) or Advisory Committee on Procurement (ACP) committee for project-related procurement.
- Guide the Programme Coordinator in day-to-day management and oversight of project finance activities.
- Contribute to the preparation of documents for use in the formulation of work plans, progress reports, and periodic reviews.
- Update work plans and budgets in the UNDP Corporate ERP system (Quantum).
- Ensure timely preparation and submission of payment requests from project partners and consultants to Finance.
- Guide with monitoring of project budget implementation/expenditures.
- Advise and support in the development of contacts with national and provincial government institutions and authorities, NGOs, civil society organizations, and resource persons on project matters.
- Provide necessary support to the Programme Coordinator and project staff with complete administrative services.
- Responsible for administrative and logistical support to organization of events, workshops, and missions.
- Facilitate in the preparation of agendas, prepare minutes and circulate to stakeholders.
- Prepare reports, memos, letters, presentation and other documents.
- Facilitate in organizing project-related meetings and sessions with various stakeholders.
- Ensure facilitation of knowledge building and knowledge sharing.
- Ensure all project related documentation are properly maintained in hard and electronic copies.
- Ensure proper assets management, monitoring, recording and disposal.
- Synthesize lessons learned and best practices in programme and project finance.
- Provide sound contributions to knowledge networks and communities of practice.
Required Experience
• Seven (7) years (with a Secondary degree) or four (4) years (with a bachelor’s degree) of progressive relevant experience in project financial management/reporting in UNDP/UN Agency or an international development agency.
Qualifications
- Secondary education is required, OR
- A university degree (Bachelor’s degree) in Finance, Accountancy or relevant related field will be given due consideration, but it is not a requirement.
- Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP).
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited.
- Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
