Overview
Provides support to the Programme coordination and external relations’ functions of the office to facilitate effective implementation of the Country Programme Document (CPD) 2024-2028.
Key Responsibilities
- Support the organization of the agenda of the Assistant Representative and effectively plan, coordinate, and follow-up meetings, events, and other major activities.
- Support the Assistant Representative in organizing regular Programme team meetings and other meetings, document it by a minute and monitor the agreed actions.
- Assist the Assistant Rep with monitoring and follow-up of deadlines for donor and office reports, and other requests for technical inputs.
- Support the Assistant Representative or programme analysts in collating and consolidating inputs from programme areas for technical documents.
- Supports the Assistant rep and the budget owners in monitoring financial implementation and monitoring of Implementing Partners.
- Supports the Programme Associate in charge of travels with planning and arrangement of travels and monitoring the travel closing process.
- Ensures that all necessary documents and maintains updated document archives/ files related to programmes are archived in organized manners.
- Assist the Assistant Rep / senior management in accompanying them during the external meetings or events as required or appropriate, taking notes, and report back.
- Assist the Assistant representative in planning, accompanying, and following up on the key programme -related meetings both internally in the UN and externally with partners.
- Organizes correspondences received by the programme coordination, prepares draft responses to the letters, and archive them in accurate manner.
- Provides assistance in logistics, administration, and organizations/ communications support to advocacy initiatives, workshops, events, and meetings.
- Provide assistance in updating and keeping the database of partners, donors, and others for the programme.
- Explore opportunities to use AI or technologies for improved efficiency and effectiveness of operational processes related to programme coordination.
- Any other duties related to above objectives that are requested by the supervisor.
Required Experience
- 1 to 2 years experience in support programme planning and monitoring, communications, external relationships, and other areas related to programme implementation support - in national and international organizations, in private or public sectors.
- Previous work experience or exposure to the United Nations or International organizations is a strong asset.
- Good understanding of results-based management of programming in international development
- Strong organizational skills, including planning and monitoring.
- Some experience or knowledge on Sexual and Reproductive Health, Education, Protection, or adolescents/ youth engagement is a strong asset.
- Analytical skills and ability to write a concise document or assist in developing a minute of meetings.
- Strong and demonstrated skills in communications, networking, and relating to partners.
- Excellent competencies in working in teams, collaboration, and teamwork
- Ability to innovate and think out-of boxes.
Qualifications
Bachelor's degree in International Relations, Gender, Human Rights, Project Management, and other social sciences relevant fields.
