Overview
The Accounts Associate (Accounting & Budget) supports the Finance Unit with budget control and monitoring, grant and contribution management, general ledger and accounting accuracy, payroll preparation, and bank reconciliation processes.
Key Responsibilities
- Monitor donations received and budget allotments
- Prepare and automate Grant/Fund monitoring report within the Integrated Budget framework
- Allocate/re-allocate/re-phase funds in ERP system
- Manage IR/Grant overspending and provide corrective follow-up.
- Coordinate with Headquarters to request support on grant income recording
- Issue receipts for donations made through the site, whenever required
- Run funding analysis reports to support payroll accuracy and compliance
- Manage payroll funding according to established guidelines
- Uploading/Maintenance of Cost Distributions for the entire Country Office (IP/Local Staff)
- Maintain financial control of salaries through data integrated with UNICEF's global salary, planning, and budgeting tools
- Reconcile the control and repayment of DFAM loan for salaries
- Assist on the digitalization of Income and Budget monitoring for the Country Office and in the issuance of the necessary related reports
- Create and update Dashboards for Operational Expenditures and Staff Salaries in Power BI, and suitable AI-powered tools
- Assist in the preparation of financial scenarios (Programme allocations vs Staff Costs) for CMT’s analyses
- Provide assistance in preparation and maintenance of the Country Office’s Financial Budget and Operational Budget for Country Office and its Field Offices
- Ensure the preparation of Finance Unit elements for Audit by OIAI (Office of Internal Audit and Investigations)
- Works closely with team colleagues and provides support in achievement of unit’s work priorities and objectives
- Support in the monitoring of financial transactions, accounting reports, General Ledger revision for expenditures and receivables, reconciliation of accounts, Year-End closure of accounts
- Analyze residual open items in General Ledger account balances and, when necessary, match and clear open items process based on UNICEF rules
- Prepare worksheets for Accounts Closure – DFAM SharePoint
- Extract bank statements, check completeness and sequence and submit for processing
- Respond to queries from GSSC (when applicable)
- Create Group Deposit File, post interest received and bank charges
- Create bank statement file, upload and post bank statement file
- Perform automatic matching and clearing
Required Experience
- Minimum of six years of clerical experience in the area of finance and accounting is required, 4 of which in the field of budget control and monitoring.
- Knowledge of principles of office management, accounting, financial management and/or programme management.
- Advanced skills in data analysis tools. Particularly experience in Excel and Power BI will be considered a strong asset.
- Skills in Artificial intelligence (AI) and professional experience in digitalizing financial tools will be considered a strong asset.
- Working knowledge of ERP/SAP systems, knowledge of SAP Systems will be considered an asset.
- Knowledge of UNICEF Financial and personnel rules and regulations, as well as UNICEF grant management policies, goals, programme strategies, approaches and procedures is a strong asset.
Qualifications
Completion of secondary education is required. University courses in Accounting or Finance are highly desirable.
