Senior Executive Associate (G-6), FT, #22611, China, Beijing - China

Overview

Provides end-to-end executive, administrative, and operational support to the Head of Office and the section, ensuring smooth day-to-day operations. The role manages high-volume communications and scheduling, coordinates travel and logistics, supports basic operations and office management, assists with monitoring budgets and grants, and helps facilitate procurement and contracting processes.

Key Responsibilities

• Manage incoming/outgoing correspondence, emails, and calls; draft routine responses and coordinate sensitive inquiries.
• Maintain the supervisor’s calendar, arrange meetings, prepare briefing materials, and organize official travel.
• Provide operational and office support, including event and conference logistics, leave/absence monitoring, and office supplies/equipment inventory management.
• Support budget and grant monitoring (e.g., revisions, expenditure tracking, funding utilization), maintain control records, and process relevant transactions in VISION.
• Support procurement and contracting (PCA/SSA/consultants/partners), maintain vendor/partner rosters, and ensure documentation and processes align with UNICEF guidance.

Required Experience

At least 6 years of relevant work experience in Administration, Communications Support, Administrative Support, Operations Support, Budget Monitoring, Procurement Support. and any other related fields.

Qualifications

Secondary Education in Communications, Operations, Secretarial Services, Arts/Humanities, Business, Languages, Secondary Education, Technical Courses, University Courses and any other related fields. A Bachelor or equivalent (First Level University Degree) from a recognized academic institution in a field relevant to the position may replace 3 years of related work experience. A Master or equivalent (Advanced University Degree) may replace an additional 2 years.

Other Details