Overview
The Programme Assistant will enhance the operational effectiveness and efficiency of the Mekong MOU Secretariat on a daily basis, working with the Regional Coordinator.
Key Responsibilities
- Assist in organizing international and national conferences, meetings, training and workshops held in Mekong countries and travel to the events' location if needed.
- Facilitate travel-related preparations for participants to UNODC events; Prepare document required for consultants’ contract issuance/management and follow up on payment requests of their fees as per their terms of reference.
- Provide support to assigned projects and to relevant UNODC personnel in Bangkok on aspects related to the preparation of payment requests in the UNODC administrative systems (Umoja and FOHRM), as well as payment reconciliation and expenditure verification.
- Facilitate the procurement of goods and services required for the assigned projects, ensure compliance with, and verify, regulations and procedures to be applied when procuring goods or services. Conduct low value procurement (up to US$ 10,000) and initiate procurement processes for all types of goods and services required under the assigned projects.
- Collect and compare offers from vendors and liaise with the UNODC Procurement Team in Bangkok and relevant personnel at UNDP Country Offices to ensure abidance with relevant UN rules and regulations.
- Liaise with bidders and vendors, and follow up with suppliers and expediters to ensure timely delivery.
- Take other assignments delegated by the Regional Coordinator.
Required Experience
- Minimum of three (3) years of relevant experience in administrative, programme, or operational support, including support to meetings/events, travel coordination, procurement or vendor liaison, and basic administrative or financial processes.
- Experience with the United Nations is an asset.
Qualifications
Bachelor's degree in Business Administration, Public Administration, International Relations, Finance, Accounting, Human Resources, etc.
