Overview
Provide administrative and secretarial assistance to the Head of the Regional Bureau and assigned officers, and develop administrative procedures to maximize operational effectiveness.
Key Responsibilities
- Perform secretarial duties and provide administrative support to the Head of the RB/Liaison office and officers.
- Prepare and process correspondence and documentation.
- Maintain the agenda of the Head of the RB/Liaison office and officers.
- Log, treat, trace, and file all incoming and outgoing mail.
- Put in place and maintain an effective logging-in, tracking, and filing system.
- Initiate and develop administrative and management procedures.
- Process, type, and format correspondence and documentation.
- Assist in the preparation and organization of missions, international meetings, and regional conferences.
- Perform a secretariat function for meetings and conferences.
- Ensure correspondence is correct in presentation and linguistic terms and respects deadlines.
- Ensure timely follow-up of tasks assigned to the RB/Liaison office.
- Ensure administrative directives are implemented.
- Provide administrative support to all officers assigned to the RB/Liaison office.
- Undertake personnel-related administrative tasks.
- Assist newly arrived personnel with installation and orientation.
- Ensure personnel forms, documents, and annual evaluation reports are completed.
Required Experience
- At least 2 years' experience in a secretarial post or equivalent experience beneficial to the position.
- Similar experience in another national or international Organization would be beneficial.
Qualifications
• At least two years Bilingual secretarial education from a university or an equivalent training.
