Overview
The Administration Associate supports the ASG and Climate Action Team by managing correspondence, scheduling, and workflow, preparing briefing materials, and serving as a key coordination and communications link.
Key Responsibilities
- Focal point for correspondence, preparing notes, letters, invitations and other documentation.
- Assists in overall administration, providing substantive and administrative support in managing priorities and work flow.
- Compiles and analyzes basic data from a variety of sources, summarizing and presenting conclusions.
- Serves as a communications link between the ASG and senior staff.
- Takes full responsibility for time management and scheduling on behalf of manager.
- Acts as the primary administrative liaison on behalf of the ASG’s office.
- Screens and prioritizes all incoming correspondence.
- Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc.
- Independently handles a wide range of complex information requests and inquiries.
- Supports the ASG in presentations to intergovernmental bodies and other meetings.
Required Experience
Relevant experience is defined as experience in programme or project administration, technical cooperation or related area. Experience with preparing and issuing official correspondences to member states in accordance with UN Editorial Standards is desired.
Qualifications
- Advanced university degree (master's or equivalent) with no relevant experience is desirable;
- First-level university degree (undergraduate, bachelor, or equivalent) in a field related to the post description with two (2) years of relevant experience, will be considered an asset;
- Secondary school diploma (or high school equivalent) and six (6) years of relevant experience are required.
