Overview
The Administration Assistant provides executive and administrative support to the team, contributing to efficient office management and project operations.
Key Responsibilities
- Provide administrative support to project planning, implementation and monitoring.
- Assist in the preparation of reports, briefing materials, and internal meeting notes.
- Support tracking tools maintenance and project operational archiving.
- Coordinate and organize logistics for meetings, workshops, conferences and steering committee events.
- Assist in processing travel authorizations, expense claims, and reimbursements.
- Support procurement processes, including preparation of requisitions, purchase orders (POs) and payment requests.
- Maintain accurate and organized documentation of procurement, financial and administrative activities.
- Support the PM Specialist in project’s operational and financial monitoring.
- Provide administrative and logistical support to senior management.
- Support coordination of meetings, including note-taking and follow-up on action points.
- Assist in processing operational advances, and other administrative transactions.
- Provide office management support.
Required Experience
- Relevant experience is work in administration services and project environment at the international level or related areas.
- Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) ERP systems and web-based management systems are required.
Qualifications
• Required Secondary school (or equivalent) with 4 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required.
