Overview
The Operations Assistant will provide support to the overall administration and execution of operational and logistical activities for the office, ensuring high quality and accuracy while promoting a client-, quality-, and results-oriented approach.
Key Responsibilities
- Provide support to ensure full compliance of administrative and operational activities with UN/UNDP rules, regulations, policies and strategies.
- Provide support to the Director’s activities including maintenance of the Director’s calendar, arrangement of appointments and meetings.
- Provide support to human resources management including recruitment of personnel and interns, and management of contracts.
- Provide support to financial management including preparation of budget, periodic financial analysis and reconciliations.
- Provide support to travel management including preparation of itineraries, travel expenses, and reports.
- Provide support to project management including periodic workplan implementation and risk review.
- Provide support to preparing corporate reporting and planning requirements.
- Provide support to drafting Standard Operating Procedures and Operations Manual.
- Support the hard copy and electronic filing system.
- Provide support in organizing procurement processes.
- Provide support in managing suppliers.
- Provide support in protocol activities, registration of staff, coordination with local authority.
- Provide support to organization and management of events.
- Provide support to asset management.
- Provide logistical support to inbound missions.
- Provide support to UNDP Green Seal certifications and conduct the Environment Management Tool exercise.
- Perform screening of incoming calls and correspondence, and arranging telephone and video conferences.
Required Experience
- Minimum 4 years (with Secondary Education) or 1 year (with Bachelor´s degree) of relevant experience in administration, operations or programme support service at the national or international level;
- Advanced proficiency in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.) is required;
- Ability to multi-task and prioritize tasks, excellent communication and interpersonal skills, and good cultural and gender sensitivity are required;
- Demonstrated experience in project administration, operations support, financial management, or research is an advantage;
- Demonstrated understanding of the works of UN/UNDP and Sustainable Development Goals (SDGs) is an advantage;
- Proficiency in Power BI or other data visualization / analysis software and MS SharePoint and other document / data storage systems is an advantage;
- Demonstrated experience in handling of Enterprise Resource Planning (ERP) systems is an advantage;
- Work experience with UN agencies, international organizations, and development partners is an advantage.
Qualifications
- Completion of secondary education is required;
- First-level university degree (Bachelor’s degree) in administration, business administration, public administration, social sciences, international development, international relations, accounting, finance, or other related subject will be given due consideration, but is not a requirement.
