Overview
Responsible for the effective implementation of procurement/logistics systems and functions within the country office, ensuring compliance with the Operations Handbook and contributing to country strategies.
Key Responsibilities
- Receive, analyze and combine procurement plans for programmatic and support related needs.
- Support program staff in supply planning and forecasting.
- Follow-up and monitor implementation of procurement plans for all grants.
- Analyze and consolidate procurement needs from Juba Office and Field Offices.
- Establish framework agreements for routine supplies.
- Provide remote support in ITB management.
- Organize trainings for non-logistics staff and small-scale refresher training for procurement staff.
- Review order requests, quotations, bids, purchase orders, ITB and ensure appropriate support documentation.
- Maintain list of vendors and develop preferred vendor agreements.
- Ensure that all suppliers in South Sudan are identified and a vendor database is developed and updated.
- Ensure accurate filing systems for audit purposes.
- Organize procurement filing system and produce weekly procurement tracking sheets.
- Ensure implementation of CAST/audit recommendations relating to logistics/procurement.
- Compile monthly reports from field offices to provide country procurement reports.
- Conduct meetings and report progress and challenges for procurement regularly.
- Ensure the effective and efficient use of all DRC resources.
- Ensure compliance and implementation of Operations Handbook across all field offices.
- Provide monthly comprehensive country reports on Inventory/Assets.
- Implement any available tools to improve inventory management.
- Provide guidance in disposal methods for unused or expired Asset.
- Liaise with security staff on security-related transport issues.
- Provide monthly comprehensive country report on warehouse inventory.
- Provide guidance in disposal methods for unused or expired commodities.
- Provide support to the staff while engaging with freight forwarding agencies, freight handling/clearance agents, and local Customs.
- Proactively manage the tracking of all supplies, equipment, materiel and food in transit.
- Providing input on the location and negotiation of contracting for storage/warehousing.
- Assist with the management of all matters logistics relating to transport and fuel management.
- Support the related personnel to manage all matters logistics regarding satellite communications and radio communications.
- Work to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs.
- Work with your manager to capture, plan and regularly update preparedness reporting for the logistic systems.
- Ensure proper application of ERP supply chain processes in the region.
- Apply reports and data analytics from ERP supply chain system to improve supply chain performance.
- Accountable for people management of direct reports.
- Lead the Logistics and SC team.
- Accountable for making significant decisions on what the unit does.
- Make sound decisions based on DRC policies, SOPs, standards, and the advice of technical experts.
- Plan and organize regular logistics training.
- Will be leading and supporting the transition process of Supply Chain department’s transformation into semi-autonomous unit.
Required Experience
- Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support
- At least 3 years' experience with people management
- Knowledge and experience of dealing with service providers and contractors’ management
- Experience working with an ERP system
- Experience with standard procurement procedures and documentation, obligatory
- Experience with construction and site project management, desired
- Experience with auto mechanics or electrical installations, desired
- Experience working in an (I)NGO
Qualifications
- Bachelor’s Degree in Logistics and/or Supply Chain Management or Certification in Humanitarian Logistics (if there is no Degree).
- Master’s degree is an added advantage
