Overview
Support and carry out human resources and administrative functions in support of humanitarian assistance operations. The position provides day-to-day HR and administrative support to field teams and office staff, ensuring efficient office operations, proper documentation, and compliance with internal procedures and local regulations.
Key Responsibilities
- Support implementation of HR policies and compliance with Ukrainian labor legislation and DRC procedures.
- Assist recruitment processes, including vacancy tracking, interviews, and preparation of job offers and hiring documentation.
- Coordinate onboarding processes and prepare induction materials for new staff.
- Prepare employment contracts, amendments, and provide administrative support for HR changes.
- Maintain and update HR data in DRC Dynamics, including contracts, leave, and staff movements.
- Prepare staff timesheets and administer leave and absence records.
- Support performance management, staff development processes, and provide guidance on medical insurance and staff well-being.
- Ensure proper management, confidentiality, and accuracy of personnel files and HR documentation.
- Support staff exit processes and administer complaint mechanisms in line with the Code of Conduct.
- Provide administrative support to all staff.
- Coordinate administrative and logistical arrangements for visitors and field missions, including accommodation.
- Manage office administration, supplies, service providers, invoices, and documentation.
- Maintain trackers, databases, and document management systems for HR and administrative activities.
- Support programme visibility activities and coordinate daily work of cleaning staff.
Required Experience
At least 2 years of professional experience in human resource management, administration, office work, or a related field.
Qualifications
University degree in Human Resource Management or a related field.
