Overview
The Operations Analyst will provide oversight support to the operational management of the Women, Peace and Security and humanitarian action portfolio in alignment with UN Women rules and regulations.
Key Responsibilities
- Coordinate WPS-HA operations in the Regional Office (RO) in accordance with UN Women rules and regulations and policies and strategies
- Provide professional expertise and technical support to WPS-HA team and WPS-HA Advisor on operational issues
- Draft the annual workplan for the WPS Operations Team and oversee its implementation and monitoring
- Participate in review meetings and provide technical support to the assessment of the managerial and operational capacities of implementing partners
- Guide and implement business process mapping and the establishment of internal standard operating procedures
- Oversee WPS budget, financial, procurement, and HR policies and systems and identify training for staff and project personnel
- Ensure a continuous flow of information between the Country Office teams that implement regional WPS and HA projects and Regional Office/HQ
- Oversee all WPS-HA operations activities, including finance, human resources, procurement, transport, IT, security, administration
- Supervise WPS admin and travel personnel
- Coordinate the planning, expenditure tracking and auditing of WPS-HA financial resources
- Exercise proper financial controls
- Report locally and to HQ in a timely manner on established structures
- Review and take corrective action as appropriate on audit findings
- Perform Manager Level 1 Committing Officer role in Quantum for voucher and PO approvals
- Coordinate and facilitate WPS-HA recruitment processes and contract management
- Manage the provision of goods and services for the WPS-HA projects
- Provide professional recommendations to the preparation of WPS-HA procurement plans
- Ensure proper management, safeguard, data integrity and inventory controls of UN Women WPS project assets, facilities and logistical services
- Coordinate Asset verification activities
- Oversee the implementation of ICT systems for the WPS team
- Make professional recommendations and introduce new ICT systems
- Ensure knowledge is shared and adequately applied between team members
- The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Required Experience
- Minimum 2 years of extensive and progressively responsible experience in office management, operations or finance in a large international and/or corporate organization.
- Experience in leading a team is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
- Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
- Experience in the UN system is desirable.
Qualifications
- Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
