Overview
The position supports the implementation and follow-up of activities under the Emergency Shelter Response Programme, including collecting and consolidating data, processing requests, and monitoring program progress.
Key Responsibilities
- Support the implementation and follow-up of activities under the Emergency Shelter Response Programme, including Emergency Shelter Kits (ESKs), Emergency Shelter Materials (ESMs), and winterization assistance, including Rapid Thermal Kits (RTKs).
- Assist in collecting, consolidating, and maintaining up-to-date trackers, databases, and records related to requests, deliveries, distributions.
- Support the processing and follow-up of weekly, monthly and ad hoc requests for ESK, ESM, RTK, and other programme-related deliveries from implementing partners and UNHCR Field Offices.
- Prepare draft consolidated requests for review, certification, and submission to logistics for shipment processing.
- Monitor the program’s progress on a daily basis and report any operational issues and delays to the supervisor.
- Support coordination between the CO Focal Point, UNHCR Field Offices, logistics focal points, suppliers, and partners.
- Support the planning and coordination of field visits, post-distribution monitoring (PDM), and other follow-up missions.
- Support the consolidation and organization of daily, monthly, and summary reporting related to partner distributions.
- Assist in collecting and organizing information submitted by partners, including distribution reports and other supporting documentation.
- Monitor the complete and proper filing of documentation uploaded by partners to UNHCR online platforms (e.g. SharePoint), in line with UNHCR procedures and SOPs.
- Support the review and cross-checking of information reported by partners across relevant UNHCR reporting platforms, including ActivityInfo, RAIS+, Kobo, internal trackers, and distribution reports.
- Assist in collecting and consolidating information to support compliance with distribution rules, procedures, and documentation requirements.
- Support post-distribution monitoring (PDM) and other data collection activities related to emergency shelter and winterization interventions.
- Support the consolidation and organization of collected data and findings for internal programme follow-up and reporting.
- Assist in preparing draft payment requests related to Shelter materials delivered to UNHCR warehouses, including the collection and organization of supporting documentation from suppliers.
- Support the initial technical review of supplier submissions and proposals related to the procurement of materials for ESKs, ESMs, RTKs, and other shelter-related items, under the guidance of the supervisor.
Required Experience
Minimum 2 years of relevant work experience with Bachelor or equivalent or higher
Qualifications
Bachelor’s degree in Civil engineering, Architecture or Construction Engineering (or other related field).
