Overview
Support day-to-day programme/project implementation, ensuring conformity to expected results, outputs, objectives and work-plans. Assist in prescreening project concepts and proposals, and provide guidance to potential grantees.
Key Responsibilities
- Contribute to programme/project implementation.
- Assist in prescreening project concepts and proposals.
- Advise potential grantees on project preparation.
- Provide support and guidance to new and ongoing projects.
- Assist in project implementation, grievance redress mechanism, monitoring and evaluation.
- Support organization and preparation of minutes of meetings and events.
- Maintain contacts with NGOs, governmental institutions, donors, and other stakeholders.
- Assist in reporting to the Central Programme Management Team and UNDP Country Office.
- Support M&E requirements.
- Draft memos and operational documents.
- Update and maintain SGP project and stakeholders’ databases.
- Provide guidance, review, and control accuracy of project financial reports.
- Process payment requests from grantees and vendors.
- Maintain financial integrity of the programme.
- Prepare and maintain grant disbursement table and calendar.
- Draft annual SGP Country office administrative and project budget proposals.
- Manage Petty Cash account.
- Enter, extract, transfer data from Quantum and SGP database and produce reports.
- Follow up of travel arrangements and DSA payments.
- Procure office supplies, equipment, and furniture.
- Manage and organize everyday office work.
- Establish and maintain filing systems.
- Provide administrative and operational support to organization of SGP events and activities.
- Prepare background information and documentation.
- Ensure flow of information and dissemination of materials.
- Maintain an updated inventory of all physical assets.
- Provide logistical and administrative support to visiting missions, travel arrangements, and meetings.
- Support with project audits.
- Support knowledge management, networking and visibility of SGP.
- Facilitate organization of SGP advocacy events, workshops, stakeholders’ dialogues and round tables.
- Assist in drafting articles and publications.
- Maintain, update or provide valid SGP information for websites and databases.
- Support effective monitoring, evaluation, and reporting on project implementation.
Required Experience
- Minimum five (5) years (with Secondary education), or two (2) years (with Bachelors’ degree) of progressively responsible administrative or programme experience is required at the national or international level.
- Demonstrated experience and ability to review and edit documents, and ability to produce meeting reports identifying key actions is required.
- Experience in project management/support at the rural/local community level is an asset.
- Experience in monitoring and evaluation and results-based management tools with a background and interest in the analysis of development issues and related policy matters will be an added advantage.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems is an asset.
- Experience in supporting programme financial management is an advantage.
- Experience in providing operational support, including event management and logistics, is an advantage.
Qualifications
- Secondary education is required.
- OR A first level university degree (bachelor’s degree or equivalent) in Business or Public Administration, Environmental and Social Science will also be given due consideration, but it is not a requirement.
- A certificate in Business Administration/ Accounting or Finance will provide distinctive advantage to the candidate
