Overview
The Project Admin and Finance Associate will manage the overall financial and administrative management of the Project, ensuring compliance with UNDP policies, donor agreements, and national regulations. The role involves coordinating operations, procurement, HR, and administrative functions, and serving as the primary focal point for financial and operational matters.
Key Responsibilities
- Manage the overall financial and administrative management of the Project.
- Maintain a complete set of books of accounts.
- Provide financial analysis and advice.
- Monitor and reconcile project accounts, advances, and expenditures.
- Prepare and certify all financial transactions.
- Support and input for the development of annual and quarterly work plans and budgets.
- Verify and certify the Combined Delivery Report (CDR).
- Take part in the preparation and facilitation of annual audit exercises.
- Develop and maintain monthly shadow budgets and expenditure forecasts.
- Advise on financial risk management strategies.
- Coordinate operations, procurement, HR, and administrative functions.
- Develop, manage, and monitor contracts with implementing partners and service providers.
- Ensure compliance with corporate and donor guidelines.
- Take part in annual procurement and human resources plans.
- Oversee the specification, procurement, and contracting processes for goods and services.
- Manage and oversee asset and inventory control systems.
- Provide operational assistance during audits, donor reviews, and external evaluations.
- Ensure high-quality reporting and documentation for project operations.
- Serve as the primary focal point for financial and operational matters.
- Ensure effective internal control systems are in place.
- Monitor compliance with donor agreements, project cooperation agreements, and corporate policies.
- Provide policy and procedural advice.
- Support the Project Manager in donor reporting.
- Contribute to knowledge sharing by documenting lessons learned.
Required Experience
- Minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree) of demonstrated related experience in UN or in similar development projects or international organizations.
- Experience in the use of computers, office software packages (MS Word, Excel, etc.), and web-based management systems, and advanced knowledge of spreadsheet and database packages.
- Experience in financial accounting, including auditing and reporting, as well as exposure to administration of projects.
- Demonstrated experience in financial planning, budgeting, managing procurement contracts, and inventory.
- Experience of working with UN System or international organizations.
- Experience of working with donors/ international development partners and government operational processes and procedures.
Qualifications
- Secondary Education with specialized certification in accounting and/or Finance.
- University degree in Finance or Accounting desirable.
- Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP).
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited.
- Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
- CIPS level 3 is highly desirable for this position.
