Project Support Assistant, Turkana Water Infrastructure Improvement Project (TWIIP)

Overview

The Project Support Assistant will support the implementation of the Turkana Water Infrastructure Improvement Project (TWIIP) by delivering administrative, operational, financial, procurement, and asset management reports and documentation.

Key Responsibilities

• Support general administrative activities including scheduling meetings, workshops and field engagements, preparation of meeting agendas, minutes and presentation slides, liaison with participants, venue bookings and logistics coordination.
• Maintain an organized repository of project documentation and technical files, support routine field level reporting to the PMO and Project Manager and preparation of status and donor reports.
• Support preparation and standardization of documentation for quality checks, site and material inspections and Environmental and Social Safeguards Standards (ESSS) compliance by maintaining checklists, protocols, inspection records, and tracking contractor submissions.
• Provide support to visibility activities by documenting project progress through photography and written records and supporting in the preparation of publicity materials including web stories, newsletters, progress briefs, and social media content for public dissemination.
• Support procurement processes including preparation of requisitions, sourcing and coordination with vendors, receiving deliveries for locally procured items, and ensuring compliance of all supporting documentation.
• Provide financial management support by preparing cash advance requests, timesheets and payment support documentation, verifying receipts, conducting periodic financial reconciliations for review as required.

Required Experience

A minimum of three (3) years of progressively responsible work experience in the field of project management, finance, procurement, and administration, within donor-funded, NGO or UN projects is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree in Project Management, Business Management, Administration, Construction Management, Economics, Development Studies. Experience in supporting construction and infrastructure projects is desired. Familiarity with field-based operations and logistical support in remote or humanitarian settings is desired. Proficiency in financial software/ERP systems and advanced MS Excel, and good knowledge of procurement vendor management, and compliance documentation is desired. Strong skills in document control, filing, and maintaining audit-ready records is desired. Experience supporting work package administration, monitoring tools, and project reporting within field project management frameworks is desired. Ability to work independently with minimal supervision while maintaining strong coordination with the office in Nairobi is desired.

Qualifications

Completion of a high School diploma or equivalent is required. Supplementary technical training in Project Management, Business Management, Administration, Construction Management, Economics, Development Studies is desirable.

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