Overview
The Project Assistant (Operations) will oversee the assigned project team, ensure accuracy and quality of messaging to beneficiaries, and perform general administrative tasks to support project implementation.
Key Responsibilities
- Oversee the assigned project team by ensuring smooth coordination and delivery of tasks assigned.
- Ensure the accuracy and quality of messaging to beneficiaries contacting the project’s helpline, develop monitoring tools and organize the work of the helpline team members.
- Perform general administrative tasks to support the project implementation in a timely and efficient manner, upon coordination with senior management and in full alignment with the Organization’s standard administrative procedures.
- Develop the methodology and create tools, materials and standard operating procedures and oversee their implementation to ensure the applicability and monitoring of the project administrative procedures.
- Support the coordination of flow of working documents and project deliverables in collaboration with Coordinators of project components.
- Support senior management in the effective monitoring of the budget.
- Prepare analysis and reports for the efficient use of resources.
- Support senior management in the preparation of reports as required for budget preparations and audit.
- Support the collection, verification, safekeeping, updating of data and Means of Verification, maintain and update the project archive.
- Perform such other duties as may be assigned.
Required Experience
- High school degree/certificate with three years of relevant work experience, or;
- University degree in finance, management and business administration, public administration or any other related field from an accredited academic institution with minimum one year of work experience.
- At least one year of previous work experience;
- Experience in working in a multi-cultural environment preferred.
- Valid driver’s license with at least five years driving experience an advantage.
Qualifications
- High school degree/certificate
- University degree in finance, management and business administration, public administration or any other related field from an accredited academic institution
- Master’s degree in the above fields will be considered an advantage.
