Overview
The Project Associate will provide administration, logistics, and finance support to the project team, ensuring effective project work planning and implementation, and supporting reporting on project progress.
Key Responsibilities
- Support project teams in work planning and implementation.
- Analyze, research, summarize, and present project information.
- Prepare project documents for approval.
- Implement project standard operating procedures.
- Prepare results-oriented progress reports.
- Monitor project data, including outputs, resources, and deviations.
- Identify and initiate follow-up actions for operational issues.
- Provide administrative support for work plans, meetings, and project closure.
- Serve as a focal point for administrative issues.
- Prepare draft terms of reference and follow up on administrative actions.
- Respond to information requests and organize meetings.
- Prepare draft correspondence and reports.
- Supervise project support staff.
- Update databases of partners and stakeholders.
- Establish and maintain filing management systems.
- Support communication efforts for project reports and resource mobilization.
- Document lessons learned and best practices.
- Participate in training for operations/projects staff.
Required Experience
- Minimum 6 years of relevant experience in project admin and management (with Secondary Education).
- Minimum 3 years of relevant experience in project admin and management (with Bachelor Degree).
- Relevant experience in administrative/procurement for development project.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc).
- Advance knowledge of spreadsheet and database packages.
- Experience in working using web-based management systems.
- Experience working using Government and UN/UNDP procedures would be highly desirable.
- Experience in project implementation using Government or International Organization rules and regulation is an asset.
- Experience in collecting, analyzing, and summarizing administration report would be highly desirable.
- Experience supporting coordination with government counterparts, development partners, civil society, and consultants would be an asset.
- Experience in draft correspondence, briefing notes, graphic and statistical summaries would be desirable.
- Experience in coordination related with procurement activities would be desirable.
Qualifications
- Secondary Education is required.
- University degree (Bachelor’s Degree) in Accounting, Finance, Business Management, Public Administration, Economics, Political Sciences, Social Sciences, Management or relevant related fields will be given due consideration, but is not a requirement.
