Overview
The Grants and Partnerships Specialist supports the effective management of grants, partnerships, and consortium engagements within the country programme. The role contributes to high-quality grant management, donor compliance, consortium coordination, partner engagement, and proposal development.
Key Responsibilities
- Support the overall management of grants throughout the project cycle.
- Draft, review, and support the processing of project agreements and other contractual documentation.
- Coordinate donor reporting processes.
- Track reporting schedules, project milestones, and compliance actions.
- Support project kick-off, monitoring, review, and close-out meetings.
- Support the management of partnerships with international NGOs.
- Coordinate partnership processes including partner mapping, assessments, and onboarding.
- Support the management and coordination of consortium arrangements.
- Serve as a focal point for operational coordination and communication with consortium and implementing partners.
- Facilitate timely review and processing of sub-grant agreements and partner documentation.
- Coordinate partner meetings and review sessions.
- Monitor partner compliance with donor regulations and contractual obligations.
- Support partner capacity strengthening initiatives.
- Support the development of high-quality concept notes and proposals.
- Compile and review proposal packages.
- Monitor donor opportunities and funding calls.
- Support donor mapping exercises and maintain updated funding opportunity trackers.
- Support proposal submission processes.
- Contribute to grants pipeline tracking.
- Participate in donor meetings and partnership discussions.
- Support coordination with donors, consortium partners, UN agencies, INGOs, local NGOs, and government stakeholders.
- Prepare presentations, briefing notes, and meeting minutes.
- Represent the department in coordination meetings when delegated.
- Manage grants and partnership information within Dynamics and SharePoint systems.
- Contribute to strengthening project cycle management practices and internal systems.
- Lead PMM/BFU meetings and follow up on action points.
- Support staff induction and refresher training.
- Support the development of lessons learned and knowledge products.
Required Experience
- Minimum of 3 years of relevant experience in grants management, partnership management, consortium coordination, or programme development within an INGO environment.
- Demonstrated experience working with institutional donors such as ECHO, EU, DANIDA, SIDA, and UNHCR.
- Experience supporting or managing consortium arrangements and partnerships with national and international NGOs.
- Strong understanding of donor compliance, grants management processes, and project cycle management.
- Proven experience in proposal development and donor reporting.
- Strong coordination, communication, and stakeholder engagement skills.
- Strong analytical, organizational, and problem-solving skills with attention to detail.
- Strong computer literacy, including Microsoft Office applications and grants management systems.
- Ability to work independently, manage competing priorities, and coordinate across multiple teams.
Qualifications
• Bachelor’s degree in Developmental studies, Political science, international relations and other relevant field of study.
