Overview
The Finance Assistant supports the day-to-day financial operations of the Libya programme, including processing financial transactions and ensuring their accurate recording in the standardized DRC cashbook.
Key Responsibilities
- Ensure all payments (Bank & Cash) are made timely and in accordance with the existing DRC forms.
- Ensure all payments meet requirements of National Law and engage with authorities, tax advisors or other stakeholders to ensure tax requirements are met accordingly.
- Verifying that any transaction is supported by proper supporting documentations as per DRC’s financial rules and regulation and proper authorization is obtained prior releasing a payment.
- Support in review of monthly payroll and disbursing the payroll.
- Prepare the bank payments and liaise with the bank.
- Monitor bank balance and assist Finance Manager / Support Service Manager in maintaining sufficient balance in country.
- Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
- Manage petty cash and clear cash advances upon request.
- Establish, maintain and reconcile the general ledger.
- Ensure all expenses enter the DRC Dynamics in time and of highest quality (Along with support documents).
- Prepare Monthly cash counts.
- Support in monthly closure of the accounts.
- Monthly Cash and Bank Reconciliation.
- Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) Hard & Soft Copies.
- Scanning for financial documents as needed and attaching them to Dynamics per each posting.
- Routine record keeping.
- Follow up the correct implementation of DRC Dynamics (Finance Module) and the quality of the data entered in the system.
- Monitoring accuracy and timely update of master data in dynamics for Coordination Office.
- Manage digital spaces like Share point (Finance)
Required Experience
- At least 1 year’s experience working in a similar position.
- Experience of managing and handling cash
- Experience of working with UN or Non-Governmental organizations.
Qualifications
Relevant university degree (Finance, Accounting) or similar education.
