Overview
The Grants and Partnerships Coordinator role has a country focus and ensures compliance with DRC-led Consortia procedures, donor regulations, and internal DRC guidelines. The role contributes to the development of consortium strategies and supports their translation into action plans and day-to-day tasks for consortium partners.
Key Responsibilities
- Leading the development of high-quality funding proposals for the DRC-led Consortia, ensuring compliance with donor and internal requirements, overseeing donor reporting processes, strengthening information management systems, responding to adhoc donor meetings and related preparations and supporting grants-management capacity-building efforts.
- The Grants and Partnerships Coordinator manages the consortium agreements with partners, works closely with consortium partner grants teams on project cycle management, proposal development, donor reporting, program strategy, and assists in advising and supporting field teams to ensure the effective and successful implementation of all activities.
- The role also supports communications and visibility efforts, ensuring timely production of high-quality communication materials and compliance with donor visibility requirements.
- Provide strategic oversight on donor and government compliance requirements, ensuring DRC-led Consortia and partners operate within a consistent, compliant framework aligned with broader consortium objectives.
- Lead strategic communication with consortium partners/members on donor policies and compliance shifts, anticipating implications and advising on risk mitigation and adaptive measures.
- Ensure donor formats, tools, and guidelines are fully institutionalized across consortium structures, and strategically guide staff and partners to internalize donor expectations in program design and delivery.
- Shape and review key grant agreements—including sub-agreements, teaming agreements, and MoUs—ensuring they reflect strategic priorities, risk parameters, and partnership standards.
- Lead donor negotiations related to programmatic or operational changes, ensuring alignment with consortium strategy and coordinated input from all partners/members.
- Strategically design and facilitate grant lifecycle processes—including kick-off, mid-term, and closure reviews—to foster shared understanding, alignment on deliverables, and forward-looking planning across partners.
- Ensure systematic follow-up on key grant actions, strategically escalating issues, tracking risks, and enabling timely decision-making by senior management and partners.
- Strengthen continuity of grant operations by institutionalizing documentation processes, clarifying decision pathways, and ensuring information flows support strategic accountability.
- Lead and coordinate donor reporting cycles, setting reporting standards, guiding partners on consortium-wide messaging, and ensuring narratives are analytically strong, coherent, and strategically aligned.
- Monitor and strategically assess emerging funding opportunities, advising CMU leadership on positioning and engagement based on consortium priorities and external trends.
- Conduct targeted research to inform the consortium’s fundraising strategy, mapping donor landscapes, thematic openings, and partnership opportunities across institutional, multilateral, and private sectors.
- Maintain and analyze the consortium’s fundraising pipeline, identifying strategic pathways for resource mobilization in alignment with medium- and long-term goals.
- Develop and oversee a strategic Grants Portfolio Dashboard to support informed decision-making on program performance, financial health, compliance risks, and operational bottlenecks across the consortium.
- Lead or oversee the development of competitive, strategic proposals and concept notes—including narratives, budgets, and annexes—ensuring coherence with donor agendas and cross-partner strengths.
- Coordinate consortium partners throughout the proposal and reporting cycles, ensuring strategic alignment, harmonized inputs, and evidence-driven contributions.
- Lead the preparation of high-quality communication materials—reports, presentations, briefs—ensuring strategic alignment with consortium objectives and donor priorities.
- Serve as a focal point for strategic donor engagement, managing submissions of Technical Agreements, Annual Reports, and other key documents.
- Coordinate donor visits, missions, and audits at a strategic level, ensuring that consortium achievements, challenges, and priorities are effectively communicated.
- Draft and oversee strategic updates for donors, highlighting contextual developments, operational risks, program achievements, and forward-looking priorities, while ensuring visibility and communication requirements are met.
- Provide strategic oversight and coordination of all partnership arrangements within the DRC-led Consortia, ensuring alignment with consortium governance frameworks, donor requirements, and collective strategic objectives.
- Lead the development, review, and negotiation of partner agreements—including sub-agreements, amendments, and MoUs—ensuring clear roles, responsibilities, compliance expectations, and risk-management provisions.
- Facilitate regular coordination with consortium partners to ensure harmonized program approaches, shared understanding of donor priorities, and coherent implementation across all locations.
- Monitor partner performance against programmatic, financial, and compliance benchmarks, providing strategic guidance, identifying risks, and supporting partners to implement corrective actions where needed.
- Lead information flow between consortium partners and the CMU, ensuring timely communication on donor updates, compliance shifts, reporting requirements, and strategic decisions.
- Foster a collaborative partnership environment by promoting transparency, joint problem solving, and mutual accountability across all consortium members.
- Support joint advocacy, communication, and visibility initiatives with partners to ensure coherent messaging and alignment with consortium-wide strategic objectives.
Required Experience
- At least 6 years of grants management experience with an international NGO.
- Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
- Proven experience in successfully applying for institutional donor funding.
- Proven experience in sub-granting, working within consortia structure, reporting and partnerships
Qualifications
• Master’s degree in international relations, project management, business administration, or similar studies relevant to the post
