Overview
Support UNDP Suriname programme implementation, financial management, administrative tasks, and knowledge management and communication efforts for the Global Environment Facility (GEF) Small Grants Programme (SGP).
Key Responsibilities
- Assist in prescreening project concepts and proposals, and evaluate financial aspects.
- Advise potential grantees on project preparation and provide support to ongoing projects.
- Assist in project implementation, monitoring, and evaluation, including field visits.
- Support organization and preparation of minutes and draft memos.
- Maintain SGP project and stakeholder databases.
- Process payment requests from grantees and vendors.
- Maintain financial integrity of the programme and monitor accounting systems.
- Prepare and maintain grant disbursement tables and track the Country Operating Budget.
- Draft annual SGP Country office administrative and project budget proposals.
- Manage Petty Cash account with proper documentation.
- Support procurement of office supplies and equipment.
- Establish and maintain filing systems for administrative, financial, and management files.
- Draft routine correspondence and communications.
- Provide administrative and operational support for SGP events and activities.
- Compile background material for the National Coordinator and National Steering Committee.
- Ensure flow of information and dissemination of materials.
- Maintain an updated inventory of physical assets.
- Provide logistical and administrative support for missions, travel, and meetings.
- Support project audits and implementation of audit recommendations.
- Support knowledge management, networking, and visibility of SGP.
- Facilitate organization of advocacy events, workshops, and dialogues.
- Assist in drafting articles and publications.
- Participate in events for SGP information dissemination.
- Maintain and update SGP website and Global database information.
- Generate Performance Evaluation Reports.
- Support implementation of the project monitoring system.
Required Experience
- Minimum six (6) years (with secondary education), or three (3) years (with bachelors’ degree), of progressively responsible administrative or programme experience is required at the national or international level.
- Demonstrated experience and ability to review and edit documents, and ability to produce meeting reports identifying key actions is required.
- Experience in project management/support at the rural/local community level is an asset.
- Experience in monitoring and evaluation and results-based management tools with a background and interest in the analysis of development issues and related policy matters will be an added advantage.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems is an asset.
- Experience in supporting programme financial management is an advantage.
- Experience in providing operational support, including event management and logistics, is an advantage.
Qualifications
- Secondary education is required.
- A first level university degree (bachelor’s degree or equivalent) in Business or Public Administration, Environmental and Social Science will also be given due consideration, but it is not a requirement.
- Certificate in Business Administration/ Accounting or Finance will provide distinctive advantage to the candidate.
