Overview
The Administrative Assistant will be responsible for supporting the Digital Tech and Human Rights Section in Geneva with human resources, budget, finance, and general administrative duties.
Key Responsibilities
- Initiates, processes, monitors, reviews and follows-up on human resource activities.
- Enters, maintains and certifies administrative data and records.
- Reviews entitlements-related claims and reports.
- Provides advice and guidance to staff with respect to administrative procedures.
- Maintains and reviews organizational staffing tables.
- Monitors status of expenditures and allotments.
- Consolidates data received and provides support with respect to budget reviews.
- Reviews status of relevant expenditures and compares with approved budget.
- Reviews requisitions for goods and services.
- Assists in the preparation of budget performance submissions.
- Prepares statistical tables and standard financial reports.
- Prepares, processes and follows-up on administrative arrangements and forms related to official travel.
- Drafts routine correspondence.
- Maintains files of rules, regulations, administrative instructions and other related documentation.
- Maintains up-to-date work unit files on SharePoint.
- Coordinates extensively with service units and liaises frequently with internal team members.
- Performs other related administrative duties.
- Assists with the collection and analysis of data.
- Assists with visualizations and updating information material.
- Assists with day-to-day administration of contracts.
- Audits the contractors' invoices.
- Processes the payment of contractors' invoices and monitor payments.
- Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff.
Required Experience
- At least five (5) years of experience in administrative services, finance, accounting, audit, human resources or related area is required.
- Experience in administration within the United Nations system or a similar international organization is desirable.
- Experience in programme, planning and/or budgeting is desirable.
- Experience using Enterprise Resource Planning (ERP) systems, such as Umoja, is desirable.
Qualifications
High school diploma or equivalent is required.
