Overview
Provides administrative and financial support for contract administration, budget management, and office space coordination within the Department of Operational Support.
Key Responsibilities
- Assists with the day-to-day administration of contracts with external contractors, including monitoring leases, auditing invoices, and processing payments.
- Assists managers in budget elaboration, prepares cost plans, monitors expenditures, and assists in budget performance submissions.
- Compiles information on entities renting space, prepares summary tables, advises on billing, and drafts correspondence related to tenants and space management.
- Provides administrative support to the Chief of Section, including drafting correspondence, budget preparation, and maintenance of administrative records.
- Guides, trains, and supervises the work of more junior General Service staff.
Required Experience
- A minimum of seven (7) years of experience in administrative services, finance, accounting or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
- Experience in the use of various MS office applications like Word and Excel is required.
- Experience in the use of Enterprise Resource Planning (ERP) systems, such as Umoja, SAP or equivalent is required.
- Experience in contract administration and expenditure monitoring is required.
- Experience with the implementation of IPSAS and ERP, particularly in the area of real estate and lease administration, is desirable.
Qualifications
High school diploma or equivalent is required.
