Overview
The Administrative Officer, P4 role supports the CITES Secretariat in Geneva by managing budgetary and financial needs, overseeing programme and project planning, and providing financial policy advice to senior leadership.
Key Responsibilities
- Define CITES budgetary and financial needs and draft the Secretariat’s core budget.
- Provide guidance to programme officers on programme and project formulation, planning, preparation, and implementation.
- Advise on the application of relevant UN financial rules, regulations, procedures, and guidelines.
- Coordinate and supervise the provision of administrative services, including trust fund and donor funding management.
- Ensure efficient and effective management of financial resources and establish internal controls.
- Coordinate and supervise HR services, including post establishment, classification, and recruitment.
- Oversee procurement of goods and services and ensure maintenance of inventory records.
- Lead or contribute to the development and maintenance of business continuity plans and administrative risk registers.
- Supervise, coach, and mentor administrative, finance, and general service staff.
- Perform other relevant duties as assigned.
Required Experience
- A minimum of seven (7) years of progressively responsible experience in administration, financial management, accounting, or a related area is required.
- A minimum of five (5) years of experience in managing extra budgetary resources, developing and managing cost plans, financial reporting, and establishing related processes and procedures for clients is required.
- Work experience in budget formulation, presentation and negotiation with intergovernmental bodies, and in financial management and reporting is required.
- Work experience providing advice to senior management and clients on policies, regulations and rules related to UN finance, human resources, and general administration is required.
- Work experience working with project management, implementing partner management, and financial modules of an Enterprise Resource Planning (ERP) system, such as SAP/Umoja or equivalent, is required.
- Work experience supporting the financial management of projects implemented under multilateral environmental agreements and donor-funded projects as a Certifying Officer is required.
- A minimum of two (2) years of experience supervising staff (e.g., administrative, finance, or general service personnel) is required.
- Work experience preparing responses for governing and oversight bodies in an international organization is desirable.
- Work experience establishing or maintaining internal control frameworks and/or contributing to risk management or business continuity planning is desirable.
- A minimum of two (2) years of experience in data analytics and presentation or a related area is desirable.
Qualifications
An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, or a related field is required. A first level university degree in combination with two (2) additional years of relevant qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of degree or non-degree programmes in data analytics, business analytics, or data science is desirable. A recognized professional accounting and project management qualification (e.g., CPA, ACCA, CA, PRINCE or equivalent) is desirable.
