Overview
The Senior Administrative Assistant provides administrative and protocol support within the Registry's Administrative and Personnel Division. The role involves liaising with host country authorities, assisting with human resources processes, and managing general administrative functions.
Key Responsibilities
- - Liaise with the Dutch Ministry of Foreign Affairs and Municipality of The Hague on protocol matters.
- - Draft and finalize official correspondence related to protocol procedures.
- - Process applications for official identity cards, permits, visas, and other privileges.
- - Provide guidance to staff on local conditions and administrative matters.
- - Assist in recruitment processes, including candidate compilation and interview logistics.
- - Coordinate onboarding and induction of new staff members.
- - Ensure timely completion of staff check-out procedures.
- - Raise and follow up on travel requests for staff.
- - Draft contracts for consultants and individual contractors.
- - Act as a requisitioner in the Umoja system.
- - Maintain and file administrative documents.
- - Monitor service portals and mailboxes for staff queries.
- - Assist in compiling information for reports and HR newsletters.
- - Organize meetings and take minutes as necessary.
Required Experience
- - A minimum of 10 years of experience in administration with a focus on drafting formal correspondence and maintaining administrative records is required.
- - The minimum years of relevant experience is reduced to 8 years for candidates who possess a first-level university degree or higher.
- - Experience in protocol services and/or drafting diplomatic communication is required.
- - Demonstrated experience in using office applications (MS Word, Outlook, Excel, and PowerPoint) is required.
- - Experience in using Enterprise Resource Planning (ERPs) such as PeopleSoft or SAP is desirable.
- - Experience within an international environment such as the United Nations or similar international organization is desirable.
Qualifications
High school diploma or equivalent is required. A university degree in Public administration, Business Administration, Law, Communications, Public Relations, International Relations, or related areas is desirable. Additional training in protocol and/or diplomatic communication is desirable. Relevant training in drafting formal correspondence is desirable.
