Overview
Provides a wide range of office support and administrative functions within the United Nations Office for Sustainable Development (UNOSD). Supports the Senior Sustainable Development Officer in administrative tasks and coordination of project planning.
Key Responsibilities
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications.
- Monitors processes and schedules related to the Office’s outputs, products, tasks, etc.
- Researches, compiles and organizes information and reference materials.
- Generates a variety of standard statistical and other reports.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style.
- Assists in the coordination of project planning and preparation work for UNOSD.
- Assists in preparing project documents and concept notes.
- Screens phone calls and visitors; responds to moderately complex information requests.
- Provides secretarial, administrative and logistics support to UNOSD official meetings, committees, training, workshops, conferences, etc.
- Assists in the maintenance of websites.
- Assists in the preparation of presentation materials.
- Maintains calendar/schedules.
- Reviews, records, distributes and/or processes mail and other documents.
- Updates and maintains large distribution lists.
- Performs general administrative tasks.
- Maintains files (both paper and electronic) and databases for the Office.
- Performs other duties as assigned.
Required Experience
- At least three years' experience in general office support or related area is required.
- Experience in secretarial, administrative and logistics support related to international meetings and events and liaising with international representatives, including for travel management and visa arrangements is required.
- Experience in using Microsoft Office (Word, Excel and Powerpoint) is required.
- Experience using integrated information management systems, such as SAP, Umoja or a similar system, in performing programme or project administration tasks is desirable.
- Experience in web maintenance is desirable.
- Experience with organizing and/or hosting meetings on virtual platforms, such as MS Teams, WebEx or Zoom, is desirable.
Qualifications
High school diploma or equivalent is required.
