Overview
The role of Secretary involves providing general administrative support to unit staff, including the Head of Unit and Deputy Head of Unit, within the Directorate-General for Health and Food Safety (DG SANTE).
Key Responsibilities
- Preparation of routine correspondence
- Record incoming and outgoing correspondence using archiving software (Ares)
- Follow up of administrative workflows and deadlines
- Logistics assignments
- Managing Unit functional mail boxes
- Preparation of interservice consultations
- Management of translation requests
- Organisation and follow up of internal and external meetings
- Preparation of mission orders and expense claims using the relevant software
- Collaboration with the assistants of the Head of unit and backing them up if needed
- Maintaining the unit filing system in collaboration with the head of sectors
- Provide assistants to policy officers as regards briefings in BASIS
Qualifications
- A level of post-secondary education attested by a diploma, OR
- A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
