Overview
The Senior Finance and Administrative Officer will provide financial, operational, and administrative support for the implementation of two ILO initiatives focused on improving labour migration governance and promoting safe, regular, and orderly migration pathways.
Key Responsibilities
- Provide professional financial management and accounting services.
- Maintain and monitor financial records, budgets, expenditures, allocations, commitments, and disbursements.
- Prepare budget analyses, forecasts, reconciliation statements, and management reports.
- Advise and support project managers in budget preparation, financial planning, and compliance.
- Administer and coordinate operational services including finance, procurement, budget revision, facilities, asset management, information management, security, and administrative functions.
- Review procurement requests, support bidding processes, and coordinate procurement.
- Maintain project assets, inventories, records, and documentation.
- Liaise with banks, insurance companies, government authorities, implementing partners, and UN agencies.
- Represent the office in inter-agency meetings and working groups.
- Prepare correspondence and information notes on financial, administrative, and operational matters.
- Support office security arrangements.
- Monitor operational processes and service delivery, and recommend improvements.
- Draft responses to audit inquiries and support the implementation of audit recommendations.
- Oversee the work of and provide guidance to staff in concerned operational areas.
- Conduct training in relevant operational areas and provide briefings to new operations staff.
- Undertake missions to project sites, implementing partners, and other offices to provide operational support.
Required Experience
- Minimum of three years of professional work experience in administrative or operational areas, including in finance.
- Experience in working with multiple modules of an enterprise resource planning (ERP) system.
Qualifications
First level University degree (bachelor’s or equivalent) in finance, accounting, business administration, management, or a related field.
