Overview
Responsible for the overall strategic direction, planning, design and execution of the building renovation project, and accountable for the oversight and management of human, financial and technical resources.
Key Responsibilities
- Formulate, implement and oversee the substantive work programme and activities of the building project, the Project Team, and consultants.
- Oversee, plan and coordinate the loan application and the design and construction/ renovation activities including procurement management, scheduling, cost estimation, quality control, contracting strategy and administration.
- Assist the Organization in the process of defining its needs and goals related to a modern, sustainable and easily accessible workspace and translating them into project requirements.
- Establish and maintain the Project Management Plan for site operations, project guidelines, policies, procedures and performance standards.
- Manage and coordinate project costs such as bill of quantities as well as the validation and coordination with the Project Board and approval by the Director General (DG) of any variation orders to contracts.
- Ensure that the project requirements are correctly incorporated in the deliverables provided by the main contractor, general planner, architect, engineers, other contractors and stakeholders.
- Examine the risks at the technical and management levels, provide expert advice, prepare expert recommendations with a view to solving problems.
- Oversee the financial and administrative planning, necessary for the functioning of the project, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, and reporting on budget/programme performance.
- Sets up and supervises a cost control function to verify all cost estimates, reports, breakdowns, invoices, general conditions and labour costs.
- Coordinate work within the team, within UPU and with all stakeholders as appropriate.
- Undertake information sharing and coordination of the needs assessment and planning of the project with all staff.
- Review the deliverables of the relevant contractor(s), enforce adherence to the critical phases of the project and deliverables and ensure that programme activities are carried out effectively, and on budget and schedule.
- Ensure high-quality standards of the outputs produced by the Project Team.
- Anticipate problems and facilitate a solution to them when they arise.
- Prepare regular reports on the progress of the project both internally and to Member States.
- Assist the Project Board to operationalize the communications strategy.
Required Experience
- At least 12 years of international experience in two or more of the other areas covered by the position is required.
- Professional experience and direct responsibility for planning and implementing large scale construction and renovation projects (USD 30 million and above), is required.
- Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions is required.
- Familiarity with financial and business administration is required.
- Experience in due diligence and procurement processes is required.
- Senior level responsibility for resource planning and project management and experience in cost control or monitoring is desirable.
- Work experience in the not-for-profit sector and working in an international environment is desirable.
- Work experience with a Swiss contracting and legal environment is desirable.
- Experience in leading complex, multi-stakeholder project implementation and governance processes is desirable.
- Experience in using relevant IT systems such as Enterprise Resource Planning (ERP) and Project Management software is desirable.
Qualifications
Advanced university degree (Master's degree or equivalent) in engineering, architecture, quantity surveying or a related field from an accredited academic institution.
