Overview
Support human resources administration functions and transactions for the Country Office in Greece, under the supervision of the National Human Resources Officer and the Human Resources Administration Focal Point.
Key Responsibilities
- Carry out and coordinate HR actions including pre-employment activities, entry formalities, onboarding, benefits and entitlements, personnel actions, staff time and attendance, and separations.
- Perform assigned roles in HR system (WAVE) and tracking tools, ensuring data consistency and accuracy.
- Input and maintain data based on approvals and supporting documentation.
- Monitor and follow up on contractual situation and entitlements.
- Generate reports, contract extensions, personnel actions and other related documentation.
- Carry out pre-employment activities such as preparation of Entry On Duty (EOD) documentation, coordination of EOD medical exams, and orientation sessions.
- Perform timely submission of HR documents for staff participation in National Social Security (NSS) schemes and other local requirements.
- Perform the role of Timekeeper in WAVE, maintaining and reconciling leave quotas.
- Support separation, promotion and other processes by collecting documentation, drafting forms, and obtaining approvals.
- Update and maintain electronic and physical archiving systems.
- Draft certificates of employment, notices, letters, reports, presentations, and graphs.
- Provide information to staff on their entitlements and responsibilities.
- Respond to standard HR inquiries and refer complex ones.
Required Experience
- Minimum two years of relevant work experience with a Bachelor's degree in Human Resources, Business Administration, Psychology or related field; or minimum four years of relevant work experience with a High School diploma/certificate.
- Previous work experience in a similar role.
- Strong understanding of general HR processes and procedures.
- Experience working with local labor law procedures and national social security schemes.
- Experience working with EU audits and/or national funding an asset.
- Hands-on experience using WAVE preferred.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field; or
- High School diploma/ certificate.
