Overview
The Project Management Support Senior Officer supports the effective implementation, coordination, and monitoring of project activities to ensure successful delivery of results within scope, time, cost, and quality parameters.
Key Responsibilities
- Support the Project Manager in maintaining and updating project implementation plans and relevant sub-plans such as the Procurement Plan.
- Liaise with the UNOPS support service team and other technical team for project-related administrative and operational matters such as procurement of goods and services, contract management and logistics assets management.
- Support the Project Manager to liaise with the JICA and other stakeholders.
- Support contract management duties including supplier performance evaluation.
- Register potential risks and issues and support to develop mitigating measures to senior management/ Project Board.
- Support the preparation of the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
- Monitor the progress of any interaction and communication between UNOPS and stakeholders and across stakeholders as well as internal communication with technical teams.
- Assist in developing the requirements definitions for procurement processes and evaluating bidding submissions received.
- Ensure maintenance of the project files and lessons learned are recorded.
- Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations.
- Support budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.
- Manage expenditures against the budget (based on accurate financial reports).
- Comply with all organizational policies and specifically the Project Management Manual.
- Prepare and issue regular project narrative and financial reports to JICA in accordance with Partner and UNOPS requirements for reporting.
- Maintain diaries and progress reports as required by the organization’s standard procedures.
- Provide support in coordinating internal project communications.
- Monitor the effectiveness of project communications.
- Provide support in coordinating stakeholder engagement and communication, ensuring effective timing and interdependency management of communications.
- Work with internal stakeholders to ensure projects comply with audit requirements.
- Work with the procurement team to ensure an effective interface with suppliers' quality systems.
- Coordinate quality reviews of project documents and deliverables.
- Provide quality control for management outputs (project documents, reports, etc.).
- Encourage routine and effective capacity-building activities to be conducted in order to build the long-term and sustainable capacity of staff.
- Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner.
- Research and logging of lessons learned throughout the project lifespan.
Required Experience
- Relevant experience in project management or related areas.
- Experience in procurement-related projects is required.
- Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
- Experience in the Middle East region and/or conflict-affected countries is desired.
- Experience in managing JICA-funded projects is desired.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
Qualifications
- Bachelor’s degree (or equivalent) in any discipline with 4 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 2 years of relevant experience is required.
- A globally recognized professional certificate or membership in Project Management is desired.
