Overview
Effect payments and collect cash and CPO on behalf of the Save the Children International Northwest Area office, according to Save the Children International standard procedures.
Key Responsibilities
- Ensures that all payments are made against sufficient, complete, correct, and relevant supporting documents duly verified and approved by concerned managers or budget holders.
- Collects working /program advances and make various payments as per the authorization and approval of budget holders and in accordance with SCI’s financial management policy.
- Ensures that all payment documents bear ‘Save the Children Paid’ stamp.
- Summarizes expenses using relevant expense codes duly authorized by responsible person and timely settles all project advances before placing a request for another advance.
- Ensures that Government withholding tax is deducted from service fees to hotels, resource persons etc…
- Ensure that all unused cash returned from specific project advance is deposited in SCI Bank account daily and expenditures settled timely.
- Facilitates the provision and settlement of travel advances of staff based outside of the FO.
- Ensures that all financial documents are well documented, filed, scanned and uploaded to the SCI Document Archiving System
- Assist the finance officer in journalizing or recording transaction in to GLACOS on a daily basis.
- Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children International’s financial management policy.
- Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.
- Ensure safe security of cash and other related Cheques and CPOs in the office and initiate weekly and monthly cash counts.
- Always keeps cash, cheques, and CPOs in the safe.
- Maintain petty cash fund and prepares cash report with all supporting documents and gets replenished upon reviewed by the field office FC and approved by the HOF.
- Ensure weekly and monthly cash count is done and the count sheet prepared and approved.
- Reconcile cash accounts with financial documents and update the cash book regularly.
- Perform all other duties related to the position.
Required Experience
- Two years for diploma holders and one year for Degree holders of Finance experience.
- Demonstrated experience in disbursements related activities in NGO setting and knowledge about project funding and compliance requirements.
- Experience of organizing and assisting workshops, trainings, and other events.
- Willingness experience of working on weekends and out of working hours with extensive filed travels.
- Good understanding of project implementation process.
- Excellent interpersonal skills.
- Desirable NGOs Experience working in a complex multi-culture working contexts in any one of the Support Services Areas
Qualifications
• First Degree / Diploma in Accounting/Business Administration, Banking, and Finance or related fields to finance.
