Overview
Provides substantive and administrative support in managing priorities and workflow for the USG-CAAC and the Office. Compiles and analyzes data, serves as a communications link, and handles representational duties.
Key Responsibilities
- Assists in the overall administration of OSRSG-CAAC.
- Compiles and analyzes basic data.
- Serves as a communications link between supervisor and senior staff.
- Takes full responsibility for time management and scheduling.
- Undertakes representational duties.
- Screens and prioritizes all incoming correspondence.
- Researches, compiles and summarizes background materials.
- Independently handles a wide range of complex information requests.
- Supports the USG-CAAC in presentations.
- Establishes/improves administrative procedures and systems.
- Prepares, processes and classifies confidential information.
- Handles a wide range of administrative duties/processes.
- Exercises quality control function for all outgoing documents.
- Uses standard word processing package to produce documents and reports.
- Manages, updates and further develops internal databases.
- Performs other duties as assigned.
Required Experience
- A minimum of seven (7) years of experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher.
- Experience using email applications such as Microsoft Outlook, Lotus Notes or similar is required.
- Experience using Microsoft Office Word and excel is required.
- Experience in data analytics or related area is desirable.
- Experience working in the front office of a high level official in an international organization is desirable.
- Experience in working with other UN system entities or any other international organization is desirable.
- Experience in using ERP systems (such as Sap, Umoja or similar) is desirable.
- Experience using talent management platforms (such as People Soft, Inspira or similar) is desirable.
Qualifications
High school diploma or equivalent is required.
