Overview
The Associate Administrative Officer is responsible for coordinating human resources and administrative management, managing operational budgets, overseeing procurement activities, and compiling statistical data. The role also involves managing and overseeing a team of administrative and general services assistants.
Key Responsibilities
- - Coordinates human resources and administrative management, including staff management, personnel records, and employment details.
- - Processes requests for employment and payment of daily paid staff.
- - Coordinates with Human Resources Office/Department on recruitment processes.
- - Manages office operational budget and assigned project budget estimates.
- - Monitors expenditure and controls financial transactions.
- - Handles cash payments and maintains accurate records.
- - Prepares financial reports and liaises with finance staff.
- - Prepares for and drafts responses to audit requests.
- - Manages procurement activities, including tendering, quotations, and purchasing orders.
- - Maintains inventory records and ensures the provision of necessary supplies.
- - Serves as custodian for all IT equipment and furniture.
- - Coordinates maintenance and repairs.
- - Oversees logistical operations.
- - Compiles and analyzes statistical data related to departmental activities.
- - Initiates and responds to administrative correspondence.
- - Prepares regular and periodic operational reports.
- - Organizes meetings, workshops, and other events.
- - Manages and oversees a team of administrative and general services assistants.
- - Establishes guarding schedules and oversees their implementation.
Required Experience
At least three years of experience in administrative work, human resources and / or office management is required.
Qualifications
A first university degree from an accredited educational institution in business administration, finance, procurement or related field.
