Overview
Provides general office and administrative support services within the Centralized Management Unit (CMU) of the United Nations Interregional Crime and Justice Research Institute (UNICRI). The role supports various administrative functions including procurement, HR processes, and data management.
Key Responsibilities
- - Provide general office and administrative support.
- - Generate statistical and other reports, verify invoices, and prepare payment requests.
- - Manage office supplies and initiate replenishment.
- - Act as low-value purchasing focal point, conduct market research, and prepare purchase orders.
- - Process mail and documents, and follow up on actions.
- - Update distribution lists and prepare/distribute materials.
- - Coordinate shipment arrangements and courier services.
- - Create service entry sheets in the ERP system.
- - Provide secretarial, administrative, and logistics support for meetings and conferences.
- - Research, compile, and organize information for reports and meetings.
- - Maintain files and databases.
- - Coordinate and process actions related to the UNICRI Internship programme.
- - Handle HR specific duties such as registration and verification in the business partner module.
- - Assist with data collection, analysis, and preparation of presentations and reports.
- - Perform other work-related tasks as required.
Required Experience
- A minimum of three (3) years of working experience in general office support, or administration, or related area is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher.
- Work experience in the context of supporting projects and programs delivery and implementation, through collecting and analysing data, is desirable.
- Work experience in supporting human resources functions, such as recruitment administration, onboarding processes, or internship facilitation is desirable.
- Work experience in handling basic financial processes, including invoice verification, and reconciling payment amounts, is desirable.
- Work experience in procurement support, including market research, and preparation of purchase orders in an ERP system, is desirable.
- Work experience using an ERP system, such as UMOJA, is desirable.
- Work experience within the United Nations or similar international organizations is desirable.
Qualifications
High school diploma or equivalent is required.
