Overview
The Supply Associate manages and supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility.
Key Responsibilities
- Prepare plans for delivery of relief and other non-food items.
- Apply UNHCR's sourcing & procurement strategy.
- Maintain accurate and comprehensive records on supply activities and provide timely reports.
- Evaluate purchase requisitions.
- Draft and dispatch quotation requests and/or tenders.
- Prepare Purchase Orders and monitor the manufacture/transport of ordered goods.
- Provide guidance and advice on UNHCR procurement policies and procedures.
- Provide asset management reports.
- Monitor the quality and accuracy of supply chain related data.
- Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management.
- Track the progress of specific operations and provide guidance.
- Assist in coaching and advising individuals.
- Track global Supply KPIs for the region.
- Monitor all periodic Supply exercises.
- Assist country operations in MSRP management.
- Support the analysis of country financial reports.
- Support the country needs assessment plans.
- Support the work of the Regional Contracts Committee.
- Ensure local liaison with partners.
- Manage storage of goods.
- Coordinate supply activities of UNHCR Partners and/or contractors.
- Implement effective asset and fleet management.
- Support the identification and management of risks.
Required Experience
- 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.
- Relevant experience in public procurement and asset management is a must.
- Experience working with public sector, UN agencies, NGOs, or international organizations.
- Strong proficiency in Microsoft Excel, with experience in handling large datasets and performing data analysis, reconciliation, and reporting.
- Other UN procurement and logistics training - such as IAPSO and UNPD (Desirable).
- Experience in warehouse management, verification, physical counting, and warehouse reconciliation (Desirable).
Qualifications
- Trade, Business Administration, Economics, Marketing or a related field (Certificates and Licenses marked with an asterisk* are essential).
- Professional certification in procurement (e.g. CIPS or equivalent) (Desirable).
