Overview
The Associate Supply Officer supports all supply chain functions including planning, sourcing, transport, shipping, customs clearance, and warehousing management within the Area of Responsibility. The role aims to enable the office to meet the needs of forcibly displaced and stateless persons through effective and timely delivery of goods and services.
Key Responsibilities
- - Support all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable.
- Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services.
- Identify partners for supply chain projects.
- Develop relevant contacts and build constructive relations with UN agencies, UNHCR Partners, government authorities and other partners.
- Ensure accurate and comprehensive records on supply activities and provide timely reports.
- Manage the vendor related processes.
- Oversee tender processes and manage the preparation of proposals.
- Ensure the quality standards for commodities and services are respected by vendors.
- Prepare plans for delivery of relief and other non-food items.
- Apply UNHCR's sourcing and procurement strategy.
- Ensure timely customs clearance of consignments and establishment & maintenance of warehousing.
- Manage an efficient system for the release, and redeployment of goods.
- Oversee and coordinate as required the release and transportation and of relief and other non-food items.
- Monitor the quality and accuracy of supply chain related data.
- Compile and analyse statistical information.
- Implement supply operations based on interpretations of the situation.
- Resolve difficulties in the local supply chain.
- Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
- Support effective information flow in the supply chain.
Required Experience
- 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree.
- Proficient knowledge of logistics/supply systems with proven experience at previous work positions, preferably UN.
- Good working knowledge and experience in handling contract issues in the context of UN policies and standards.
- Experience in contract negotiations.
- Proven ability to deal with multiple tasks with speed, in a courteous and service oriented manner.
- Desirable: Database management skills and experience and working knowledge of ERP systems, ideally of UNHCR's Cloud ERP would be an advantage.
- Strong interpersonal and negotiation skills.
- Technical knowledge of types of services, supplies and goods purchased by UNHCR.
- Relevant training, such as CIPS, or other public procurement trainings.
- Knowledge of UN and UNHCR Financial Regulations and Rules relating to procurement and UNHCR Chapter 8.
- Aviation services knowledge for movements of goods/passengers.
- Proven ability to manage a team.
Qualifications
- Field(s) of Education: Supply Chain Management; Business Administration; International Commerce; Engineering; or other relevant field.
- Certificates and/or Licenses: Certificate from Chartered Institute of Purchasing & Supplies, e.g. CFIPS, CMIPS, MCIPS*
