Overview
Provides support towards the achievement of RSCE key performance indicators (KPIs) and all Service Level Agreement (SLA) components. Performs monthly and yearly closing procedures in Umoja ERP and analyzes complex/unusual accounting transactions.
Key Responsibilities
- Provides support towards the achievement of RSCE key performance indicators (KPIs) and all Service Level Agreement (SLA) components for RSCE projects/programmes/operations related to the respective Service Line.
- Perform monthly and yearly closing procedures in Umoja ERP
- Analyze complex/unusual accounting transactions and difficult claims for travel, invoices, and entitlement matters, etc. and make recommendations to the Service Line Manager on appropriate follow-up procedures.
- Review and reconcile all open-item-managed (OIM) accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action.
- Review various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure conformity adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
- Review prior and current budget period commitments for recommitment, and cancellation of outstanding commitments.
- Assists in all core accounting functions including general ledger, accounts payable and accounts receivable records maintenance and reconciliations.
- Do regular follow-ups on all outstanding issues to ensure up-to-date and reliable accounting records.
- Assist in the preparation of bank reconciliation statements.
- Assists in the treasury role for all payments originating from RSCE client missions and all payments assigned to the RSCE house banks, prepares staff members' claims, danger pay, daily subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police, and Staff Officers, Volunteers living allowance and any other allowances for payments in conformity and adherence to applicable United Nations policies e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.; Maintains and approves staff and vendors banking details, prepares payroll reports and deals with client queries.
- Assists in the management of delivery of services such as the processing of commercial vendors' invoices and payments to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as Purchase Orders, Fund Commitments, Direct Expenditures, Medical clinic invoices and Replenishment of imprest/petty cash).
- For the vendors' invoices and payments to vendors, the incumbent assists to receive invoices and record in tracking tool; Review for completeness of documentation supporting invoices and payment requests; Process vendors payments in Umoja after verification of accuracy and consistency with Purchase Order and Goods Receipt/Service Certification; Advise Vendors, Procurement, Technical Units Receipts & Inspection, etc. of any missing documentation or anomalies that may delay payment within the agreed timelines.
- Assists in supervising the disbursement process of the RSCE Client Missions as appropriate, monitors the house bank account balances and transaction summaries, assist in managing cash flow requirements.
- Assists in providing advice, financial interpretations in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Service Delivery Manager.
- Assists in processing of payroll related payments and electronic bank transfers for non-payroll payments. Liaising with local/international banks and keeping accurate records for the purpose of auditing, and performance reports.
Required Experience
- A minimum of two (2) years of progressively responsible experience in financial management, accounting, reporting or related area is required.
- Experience working in the United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies. funds and programmes, service centre) - or similar international organization or non-governmental organization - on a conflict or post conflict setting is desirable.
- Experience with financial management or accounting in an international setting is desirable.
- Knowledge of SAP and UMOJA or similar systems is desirable.
Qualifications
- A first-level university degree in finance, and accounting, business administration, public administration, or related field is required.
- A technical or vocational certificate in Financial Accounting is desirable.
