Overview
Assists with the processing of non-travel related commercial vendors' invoices and payments. Prepares staff members' entitlements and processes various grants and allowances.
Key Responsibilities
- Assists with processing non-travel related commercial vendors' invoices and payments.
- Assists in the development of the Service Line's annual budget development program.
- Prepares staff members' entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance, volunteer living allowance and any other allowances.
- Assists in the review of completeness of documentation supporting invoices and payment requests.
- Processes vendors payments in Umoja after verification.
- Advises Vendors, Procurement, SAU, R&I of any missing documentation or anomalies.
- Makes close follow up to obtain missing documentation.
- Maintains record of pending issues, updates case files weekly.
- Responds to queries from Vendors, Procurement, SAU, R&I.
- Measures performance against established KPI's; vendor open items monthly.
- Assists in the verification of transfers to other house banks, imprest payment and preparation of statement.
- Answers queries from staff members, vendors, missions, other house banks.
- Keeps accurate records for the purpose of auditing, and performance reports.
- Processes Assignment Grants, Relocation Grants, and DSA payments.
- Approves and creates profile in Progen for payroll.
- Prepares advance payment request.
- Initiates BP requests.
- Processes daily allowances for TCCs / PCCs.
- Processes MSA.
- Processes final and withheld payments (as well as recoveries).
- Payment of DHL invoices.
- Releases payroll, and payments for entitlements.
- Performs other duties as and when required by the Supervisor.
Required Experience
- A minimum of five (5) years of progressively responsible experience in financial management, administrative services or related area is required.
- The minimum years of relevant experience is reduced to three (3) for candidates who possess a first level degree or higher.
- Experience in processing a broad range of payroll and non-payroll Payments and General Ledger postings, reviewing, reconciling and analyzing financial transactions using Systems Applications and Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja or similar is required.
- Experience in application of UN or other similar international organization Financial Rules and Regulations in an operational environment is desirable.
- Experience in a shared service center or similar setup is desirable.
Qualifications
- High School Diploma or equivalent is required.
- A technical or vocational certificate in finance, accounting, or audit is desirable.
