Overview
Provides support in budget review, analysis, and preparation, including cost estimates and budget proposals. Monitors expenditures, reviews requisitions, and prepares budget performance reports.
Key Responsibilities
- Provides support with respect to the review, analyses and preparation of the medium-term plan, Annual Business Plan and their revisions.
- Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
- Assists the Chief in managing multiple internal and external clients.
- Assists in the preparation of the annual programme budget for all sources of funds.
- Undertakes monitoring and periodic reporting of the regular budget for the assigned portfolio.
- Provides quality and innovative services to clients by providing technical support on Umoja funds management issues and other budgetary matters.
- Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
- Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
- Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
- Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
- Monitors integrity of various financial databases.
- Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
- Periodic reconciliation of General Ledgers accounts and other budget accounts.
- Prepares request to Controller’s Office on redeployment of funds and to Finance section on movement of funds.
- Liaise with DITMS on innovative digitisation/ automation projects.
- Reviews data on monthly staffing table.
- Produces budget reports on a regular basis and on ad-hoc basis using Business Intelligence.
- Drafts report and memos to clients and to Committees.
- Analyses data to identify budget trends.
- Any other duty as and when required.
- Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
- Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
- Assists and collaborates with Budget Unit team members and cover for staff on leave.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other budget and administrative duties, as and when assigned.
Required Experience
Seven (7) years of experience in finance, budget, accounting, administrative services, or related area; experience in SAP-Umoja, BI reporting and Umoja Analytics is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Experience in budgeting and analysing financial reports is desirable. Experience in using and applying the UN Financial Rules and Regulations is desirable.
Qualifications
High school diploma or equivalent is required. A post-secondary certificate in the related functional area (finance & accounting) is desirable. University Degree in Finance, Accounting, Business Administration, or related fields is an advantage.
